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A secure data room is a digital space that has enhanced security systems that are used for storing and sharing confidential documents during sensitive transactions such as M&A or due diligence. Many companies across industries rely on secure data rooms to ensure compliance with regulations and safeguard sensitive information from cyber attacks as well as other threats.
A secure data room usually features two-factor authentication. It also lets you see the IP address as well as the device and location from which users log into. You can also set granular access permissions for the types of documents and activities a user is allowed to access. In addition certain secure data room solutions will allow you to restrict access certain files by using passwords or unique link. This can prevent users from sharing documents they’ve been able to access.
Encryption in transit and at rest is another important security feature. This will ensure that even in the event that the server hosting data is compromised, intercepted data won’t be accessible to non-authorized parties. Some virtual data rooms also utilize a zero trust private content network to extend this to other applications and workloads, ensuring that even the most sensitive data is protected on devices, in email and managed file transfer application programming interfaces (APIs) and web forms.
A lot of secure data room providers permit you to add digital watermarks. They will be visible when browsing PDF documents online, however they can be removed easily using a tool like Adobe Acrobat. The addition of watermarks is useful to discern if a document you downloaded is one that has been altered.